Many Microsoft Word documents are a work in progress requiring multiple reviewers and edits before they are final. What if you want to more clearly indicate a file is a draft or confidential? Would it be a neat look to add your company logo as a background image to each page in a Word document? Adding background text or even an image is easy with the watermark feature in Microsoft Word. Word 2016 and Word 2019 even include a gallery of ready-made watermarks or you can create your own custom watermark. It’s also simple to add a background colour or picture to your document.
To add a watermark in Word 2016 or Word 2019:
Select the Page Layout tab. Choose Watermark (in the Page Background group). Select from a group of common options including CONFIDENTIAL, DRAFT, URGENT or pick Custom Watermark to add a graphic or your own customized text watermark. Word 2016 also includes the option to download additional watermarks from the Microsoft Office website. Next, pick a picture or text watermark and then build your custom watermark from the choices in the dialogue box. Your options include formatting text, font, colour, and even the direction of the text (diagonal or horizontal). Experiment with the Washout (picture watermark) or Semitransparent (text watermark) options which lighten the watermark to make the text on top easier to read. For text watermarks, a bold or thick sans-serif font (no flourishes or font “tails”) such as Arial Bold is often more readable than a serif font like Times New Roman. Pick Apply to preview your watermark. Choose OK to add the watermark to your document.
To add a watermark in Word 2013:
Choose the Format menu and then Background > Printed Watermark. Build your custom watermark from choices in the dialogue box (similar to the example above). OK to apply the watermark to your document.
To add other page effects to a Word 2013 file including gradient effects, a solid colour background or even a picture:
Pick the Format menu and then Background. Click on More Colors or Fill Effects and choose the effect you want to add to the entire document.
To add other page effects to a Word 2016 or Word 2013document including gradient effects, a solid colour background or even a picture
Select the Page Layout tab. Choose Page Color (in the Page Background group). Pick either Color or Fill Effects and select from the available options.
With just a few clicks, you can easily enhance your work in Microsoft Word with watermarks, page backgrounds, and other special effects.
John Abrams is a Microsoft Office expert and he has been working in the technology industry for the last 5 years. As a technical expert, he has written technical blogs, white papers, and reviews for many websites such as office.com/setup