If you’ve ever had to give a PowerPoint presentation away from your office, you’ll know that it usually involves dragging a laptop along for the ride, or keeping your fingers crossed that the hardware in place is compatible with your memory stick or version of PowerPoint. With the increasing popularity of smart phones and tablets, how feasible is it to use one of these devices for that all important presentation? There are now various adapters and software applications that promise to make this a reality, so what options are available?
The best strategy for giving a PowerPoint presentation from your mobile or tablet is to create the presentation on a PC or Mac using Microsoft PowerPoint, then use specific viewing software from your mobile device when giving the presentation. You can prepare the slides as normal using your PC or Mac, add as many new slides as required, populating them with text and images where necessary, save your presentation when complete. Gather together the hardware parts that you’ll need, this will include your mobile or tablet along with any cables and adapters that are required. Most projectors tend to have two types of ports, a digital HDMI or analogue VGA, or possibly both. Newer projectors will probably have both, but older machines are likely to have only a VGA type connection. If you’re giving a presentation away from your home base, make sure you check what type of connection you will need. Apple can supply proprietary adapters for their devices, cables are non- proprietary but may still be required. Android phones and tablets vary, but many come equipped with a mini HDMI adapter which with the correct cable will plug straight into an HDMI projector port.
The next thing you’ll need to do is install a PowerPoint viewing app on your device. There are a number of different apps depending on your requirements and platform. Quickoffice Pro offers an app for both Apple OS and Android devices. Slide Shark is another app specifically for viewing PowerPoint presentations, it’s currently only available for Apple OS although an Android version is planned.
Once you have found a suitable app for viewing, you will need to load your file onto the mobile device. There are various ways to achieve this, emailing yourself or using a flash memory card to copy (if you have one) are popular methods. Alternatively, you could use a cloud-based solution such as Dropbox or Google Drive, some viewer apps may have the option to upload to an online account.
Now that everything is in place, be sure to test and verify that everything is working as it should. You can connect to a computer monitor to test a VGA connection, or a modern TV will usually allow you to test an HDMI setup. Open your PowerPoint file and press play within your presentation application and away you go
Next time you have to give a presentation, especially if it involves travelling some distance, consider whether you actually need to bring your laptop, with the right connectors and software you could give a full-sized presentation from a smaller portable device.
John Abrams is a Microsoft Office expert and he has been working in the technology industry for the last 5 years. As a technical expert, he has written technical blogs, white papers, and reviews for many websites such as office.com/setup